Turn recruitment and onboarding into an automated operational system
If hiring feels messy, hard to scale, or difficult to control, TalentFlow structures and automates the entire process â from application to onboarding â while giving you full control over compliance and data.
Bring your own LLM. No vendor lock-in. Unlimited jobs, users, and workflows.
Your hiring process should match your needs â not your software's constraints.
QUILONS TalentFlow is a configurable execution system for recruitment and onboarding.
Traditional ATS tools lock you into rigid stages. TalentFlow lets you design and run workflows that match how you actually hire: each step can be automated, AI-assisted, approved by a person, or gated by complianceâthen executed end to end.
From job creation and candidate evaluation through interviews, contracts, and handoff to onboardingâwith your choice of AI, deployment model, and data boundaries.
What makes QUILONS TalentFlow different
Dynamic Workflows
Automate hiring and onboarding steps with modular, context-aware tasksâfrom job description generation to interview scheduling and contract handoff.
GDPR and compliance in the flow
Built-in GDPR onboarding, retention, consent, and privacy controls. Compliance can be wired into workflow logic so steps proceed only when requirements are metâwith ROPA and DPIA support.
Per-Tenant Isolation & On-Prem Options
Each customer gets a fully isolated stackâdeploy in the cloud, on-prem, or air-gapped.
Bring Your Own LLM
Use OpenAI, Azure, Anthropic, Llama, Mistral, or your private model. You stay in control of your AI and data; Quilons does not resell AI.
Custom Workflow Tasks
Add tenant-specific tasksâvideo introductions, custom approvals, compliance checks. Built on request and fully isolated per customer.
Unlimited Everything
Jobs, users, workflows, candidatesâno artificial limits.
How TalentFlow works
In plain terms: you design your process as a workflow, then run it.
Design the process as a workflow
Define the steps that matter to your organizationâfrom job creation and publishing to evaluation, shortlisting, interviews, and beyond.
Choose how each step runs
Every step can be automated, AI-assisted, approved by a person, or checked for compliance. You decide what runs automatically and where humans or policy must say yes.
Execute end to end
Run the workflow. TalentFlow moves candidates and tasks through your process, keeps audit trails, and hands off to the next stepâincluding contracts and onboarding.
One example: from job to onboarding
A typical end-to-end flow in TalentFlow. Yours can be simpler or more detailed.
Why not a traditional ATS?
Traditional ATS
Fixed stages and pipelines. You adapt to the tool.
TalentFlow
Configurable execution system. The tool adapts to your processâwith automation, AI, approvals, and compliance built into how workflows run.
Built for real hiring teams
Clear roles so everyone does what they do bestâwithout technical setup getting in the way.
Admin
Platform setup, integrations, security, and tenant configuration. One-time or occasional; no need for recruiters or hiring managers to touch this.
Recruiter
Configures and runs workflows: jobs, evaluations, shortlists, scheduling. Works in the product every day without developer help.
Hiring Manager
Reviews candidates, approves shortlists, joins interviews, and makes decisions. Participates in reviews and approvals without any technical setup.
Compliance built into execution
Compliance isn't only documentationâit affects how and whether workflows proceed.
TalentFlow lets you attach compliance requirements to workflow steps. Consent, retention, or policy checks can gate progress: the next step runs only when the requirement is satisfied. You get GDPR-friendly documentation (ROPA, DPIA, retention, consent) and execution that respects those rules in the flow.
Security & GDPRAI-powered candidate evaluation
One part of the system: scoring, bias detection, and rankingâdriven by your LLM. Transparent shortlists and exportable reports.
CV Ingestion
Ingest CVs from Drive, SharePoint, Dropbox, SFTP, or folders; parse to a clean schema and deduplicate. Prompts and logs keep PII minimal (BYO-LLM friendly).
Scoring
Candidates are scored against a role-specific rubric (skills, experience, education, relevance). Weights are configurable per workflow.
Bias Check
Flags potential bias (e.g. gap penalties, prestige bias, gendered phrasing) in plain language. It never auto-rejectsâhumans decide.
Ranking
Weighted scores plus must-have rules produce a clear order with rationale. Tiebreaks are intentional so you get actionable shortlists.
Output
Exportable shortlists with recommendations (Strong-Hire, Hire, Maybe, Consider, Pass). Audit-logged; one-click handoff to scheduling or approvals.
Why it matters
Consistent, explainable candidate decisions with bias surfaced before it becomes a decision. Ranked shortlists with rationale, not just scores.
We don't run or resell AIâyou connect your provider (BYO-LLM).
Design your process like a flowchartâthen run it.
Build end-to-end hiring and onboarding workflows on a visual canvas: from Generate JD and Publish to Evaluate, Approve, Schedule, Generate contract, and Send for signature. Configure each task (models, prompts, approvers, calendars) and test steps before going live. Visual and modularâclone, tweak, and reuse without a developer.
Dynamic by design
Branches, manual approvals, retries, and resilient queues.
Fine-grained control
Per-task prompts and BYO-LLM model choice.
Safe iteration
Test in sandbox, live status, full audit trail.
Your data, your rules.
Deploy without compromise.
Choose Cloud or On-Prem to meet sovereignty and compliance needs.
Same product, same workflow builderâdeployed where you want it, with your own LLM.
Cloud SaaS
Start fast on our managed cloud: per-tenant isolation for DB, queues, and storage; GDPR-first defaults. No metering of jobs, users, or workflowsâBYO-LLM and go.
Everything you need
End-to-end recruitment and onboarding with enterprise controls.
Visual Workflow Builder
Compose hiring and onboarding like a flowchartâdrag, drop, configure each task. Test steps, clone flows, roll out with real-time status and audit logs.
Multi-LLM (BYO)
Use the LLM you trustâOpenAI, Anthropic, Groq, or local. Pick models per task and switch anytime.
CV Ingestion
Ingest from Google Drive, SharePoint, Dropbox, SFTP, or folders. Parse, normalize, deduplicateâprompts and logs stay light on PII.
Publishing
Publish JDs to LinkedIn, Indeed, Platsbanken, or hosted pages. Rate limits and retries keep campaigns resilient.
Scheduling
Automatic, hybrid, or manual scheduling with Google/Microsoft. Coordinate multiple interviewers without email ping-pong.
Real-time Status
Follow progress live. Every event is audited; failures show reasons and one-click retries.
For Recruiters and HR
Run workflows, get ranked shortlists with rationale and bias checks, and keep full audit trails.
For IT and Security
Per-tenant stacks, strong encryption, retention controls, PII-conscious audit trails, on-prem and air-gapped options.
Pricing that scales with your organization. BYO-LLM.
Unlimited jobs, users, and workflows. Transparent pricing by company sizeâno AI markup; you pay your LLM provider directly.
See PricingTry TalentFlow
Free for 14 days
Experience per-tenant isolation, BYO-LLM, and workflow execution in minutes.